How do I cancel my trek? What’s the policy?

We understand the pain of canceling a trek. As trekkers, we always look forward to treks, and after months of training and planning, if we have to cancel our trek, there’s no greater disappointment than that.

And we understand that sometimes, unforeseen events could lead to you canceling your trek. In the event that you want to cancel your trek, please refer to this document, and no other document, to learn about the Indiahikes Trek cancellation policy.

Given that, we have one of the most trekker-friendly cancellation policies. 

Take a look at the Indiahikes cancellation policy below. This policy is effective starting January 29th, 2020.

In the event that you cancel your trek, this is the cancellation policy we follow:

– Cancellation 30 days before the starting date of the trek — Get your full trek fee back in an Indiahikes Trek Voucher OR get a monetary refund with 15% cancellation charges.

– Cancellation between 30 days and 20 days before the starting date of the trek — Get 80% of the trek fee in an Indiahikes Trek Voucher OR get a monetary refund with 50% cancellation charges.

– Cancellation less than 20 days before the starting date of the trek — No monetary refund, get 50% of your fees in an Indiahikes Trek Voucher 

 

In the rare event that we cancel your trek, this is the cancellation policy we follow:

We almost never cancel our treks. But in case we cancel a trek because of natural calamities (snowstorms, thunderstorms, floods, landslides, earthquakes) or unexpected political unrest, curfews, local riots, government orders, Indiahikes will issue a voucher for the full amount of your trek fee (minus the trek insurance). You can redeem the Trek Voucher on any of our treks over the next one year.

Important note: The Trek Insurance amount is not refundable once it has been paid for. 

If you cancel any rental gear from our store:

  • Cancellation of rental gear 7 days before the starting date of the trek — Get a monetary refund with 4% cancellation charges.
  • Cancellation of rental gear less than 7 days before the starting date of the trek — Get a voucher of the whole amount you have paid for the rental gear. This voucher is applicable on your future treks.

If you cancel the offloading of your backpack:  

The offloading fee will be refunded to your account with a 4% transaction charge. 

If you choose to cancel your backpack offloading AFTER reaching the base camp, you will get a voucher of the offloading fee. 

Special Cases That Could Occur:

There are some special cases that could occur when you’re on a trek.

1. You may not be able to complete the trek because of bad weather, high snow conditions, or any natural calamity.

2. You may have to leave your trek abruptly (could be due to altitude sickness, abnormal BP, unpreparedness for the trek, any emergencies at home)

In the above two cases, you’re welcome to come back and repeat the same trek any time in future. You do not have to pay us for this. If you’d like to repeat your trek, get in touch with your Trek Coordinator and they’ll help you. 

Important note: Your offloading and rental fee will not be refunded in the above two cases.

3. You may not be able to report at the base camp at all (could be due to blocked roads / cancelled flights/curfews), we will try to accommodate you in the next day’s team (if we have one). 

In the third case, if we cannot accommodate you in the next day’s trek, we will give you a Trek Voucher of the entire trek fee (including your offloading and rental fee), which you can use on any Indiahikes trek within the next one year.

How to cancel your trek: 

In case, you wish to cancel your trek, follow these steps. 

  1. Login to your Indiahikes Trek Dashboard using this link
  2. Find your upcoming trek on your home page. 
  3. Click on “Cancel Trek” 
  4. Mention why you’re cancelling your trek on the form that appears.
  5. Choose either a voucher or a refund (where applicable). 
  6. Click on “Cancel Booking” 

How long does the refund process take?

After you have cancelled your trek, if you have opted for a refund, the refund amount will land in the same account that you have made the payment from. It will take 4-5 working days.

If you have chosen a trek voucher, it will land in your inbox within an hour. You will also be able to see it on your Trek Dashboard.

What is a Trek Voucher?

Trek Vouchers are credit amounts added to your Indiahikes account. You can redeem these on any of your future treks with Indiahikes. Every Trek Voucher has a validity of one year.

Important note: Indiahikes Trek Vouchers are non-refundable, not transferable to others or extendable. 

How to use an Indiahikes Trek Voucher?

If you have received an Indiahikes Trek Voucher, you will automatically see it when you are making a payment for your next trek. 

Once you click on the voucher and apply it, the system will deduct the voucher amount from your payable amount. 

If you have any questions, don’t hesitate to get in touch with your Trek Coordinator. 

The Indiahikes “Repeat My Trek” Policy (trekkers love this!)

At Indiahikes, we can’t help but fall in love with a few trekking trails. And we love revisiting them, perhaps in other seasons, when treks take on a totally different hue. In such cases, we do not like the thought of having to pay for it. Our trekkers shouldn’t have to pay either.

So if you have loved a trek that you did with us and want to repeat it, you’re welcome to sign up for the trek. We will not charge you for this. (Many people think this is a rumour, but it’s true.) 

To repeat your trek for free, just get in touch with your Trek Coordinator. We’ll help you sign up with no charges. 

Note: The Indiahikes “Repeat My Trek” policy does not apply for our international treks.

Suhas Saya

Suhas Saya

Suhas is the head of the Trek Coordinator's team, and has been working at Indiahikes for the past 4 years. He graduated as an engineer and corporate offices never excited him as much as the great outdoors! Nature, adventure and wildlife are the top things that get his heart racing. He has done a few treks in the recent past - Roopkund, Dayara Bugyal, Buran Ghati, and Kashmir Great Lakes. He likes the opportunity to explore treks. He has done a few explorations in the Himalayas, the Western Ghats and around Bengaluru. He explored the Phulara Ridge trek, which is a much-loved trek today! Besides trekking, his interest lies in playing the guitar, learning about birds, insects, and snakes! Write to him on [email protected] to get in touch with him.